What are the different types of procurement process?

Many people will be aware of the different types of procurement process, certainly if you have looked on Contracts Finder (Contracts Finder) you will see many examples of the processes that can be used by contracting authorities.

What is an open procedure? –  An open procedure is usually a one stage process that requires the bidder to complete the selection criteria and the tender at the same time

What is a restricted procedure? – A restricted procedure is usually a two stage process using a PQQ and an ITT (see our previous post on terminology). The first stage is used to create a shortlist for the second stage ITT. It is common for an interview/presentation to be held after the ITT but this varies.

What is a Competitive Procedure with Negotiation? – A competitive procedure with negotiation is used where there is a complex or undefined specification. This process usually contains a restricted procedure within it to create a shortlist and narrow the field of bidders. The negotiation aspect takes place after the evaluation of the tenders but before the award of the contract. The negotiation will be documented in order to ensure transparency. It is not unusual for those bidding to be invited to submit revised tenders after the negotiation stage.

What is Competitive Dialogue? – Competitive dialogue is different from each of the processes outlined above but does contain elements of each. It is a flexible process in which a PQQ is issued to create a shortlist. Then, an ‘invitation to participate in dialogue’ is issued to successful bidders. This is to engage in discussions with those organisations who have progressed to the next stage. Once dialogue has been completed there is a tender stage (following on from the dialogue) which is then assessed and evaluated prior to the contract being awarded.

What is an Innovation Partnership? – An innovation partnership is specifically designed to promote innovation and research at various levels where there is a need for an innovative product, service or works that cannot be met by the market currently. The reality is that it is unlikely that this process will be used heavily because the procedures outlined above meet most of the need – though time will tell! (for an interesting read on this ‘innovation’ – Click Here)